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Data processing rules according to RODO

Rules of processing of personal data applicable in the Vantage Development capital group resulting from the Regulation of the European Parliament and of the Council (EU) 2016/679 of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (hereinafter: RODO),

The administrator of your personal data is Vantage Development S.A. or a company of the Vantage Development capital group (list of companies):

1. with whom you have entered into an agreement or are negotiating prior to entering into an agreement,

2. to which you have given your consent for processing of your personal data, in particular for sending commercial information by electronic means,

3. with whom you maintain business relations,

4. to whom you have addressed correspondence or lodged a complaint.

Providing personal data is voluntary, but necessary in order to conclude an agreement with the Administrator, to receive a commercial offer, to maintain agreements and business relations, to receive a reply to correspondence, or to handle a complaint. The consequence of failing to provide personal data will be the Administrator’s inability to communicate the above mentioned activities.

Your personal data will not be used for automated decision-making or profiling purposes.

Contact details of the Administrator: ul. gen. J.H. Dąbrowskiego 44, 50-457 Wrocław, tel. (+48 71) 78 600 00, fax (+48 71) 78 600 01, e-mail address: biuro@vantage-sa.pl (hereinafter: “Administrator”).

Contact details of the Data Protection Officer: phone no.: + 48 71 78 600 16, e-mail address: iodo@vantage-sa.pl.  

1. The scope of personal data processed:

1. for customers who have entered into a development agreement with the Administrator, a preliminary agreement, a contract for the execution of changes to the premises, a contract for the establishment of separate ownership and sale of the premises, or a contract for the sale of a dwelling or service premises: first and last name, series and number of identity document, PESEL number, marital status, parents’ names, residential address, correspondence address, bank account number, Tax Identification Number, e-mail address and telephone number;

2. for clients who have concluded a residential or commercial lease agreement with the Administrator: name and surname, address of residence, correspondence address, bank account number, Tax Identification Number, e-mail address and telephone number; in case of conclusion of an institutional lease agreement for residential premises additionally: series and number of identity document, PESEL number, marital status, parents’ names;

3. for contractors other than those listed in points 1) and 2): name and surname, residential address, correspondence address, company name and registered office address, address for delivery, NIP or PESEL number, bank account number, telephone number, e-mail address;

4. for potential customers: name and surname, e-mail address, telephone number;

5. for persons with whom the Administrator’s staff maintains business relations: name and surname, e-mail address, telephone number;

6. for senders of correspondence: name and surname, residential address, correspondence address, company name and address, e-mail address, telephone number;

7. for persons filing complaints: name and surname, residential address, correspondence address, name and address of the registered office of the company, e-mail address, telephone number.

2. Legal basis and purposes of personal data processing:

1. for customers who have entered into a development agreement with the Administrator, a preliminary agreement, an agreement for the performance of changes to premises, an agreement for the establishment of separate ownership and sale of premises, an agreement for the sale of residential or commercial premises:

– performance of the agreement and taking necessary action prior to entering into an agreement with the Administrator – Article 6(1)(b) of the RODO,

– performance of a legal obligation to which the Administrator is subject under tax law and the Accounting Act of 29 September 1994 to keep accounting records – Article 6(1)(c) of the DPA,

– to realise the legally justified purposes of the Administrator in the form of marketing own products and asserting and defending against claims – Article 6(1)(f) of RODO;

2. for customers who have concluded a contract with the Administrator for the lease of residential or commercial premises:

– execution of the agreement and taking necessary actions before concluding the agreement with the Administrator – Article 6 section 1 b) RODO,

– performance of the agreement and undertaking of necessary actions prior to the conclusion of the agreement of insurance against civil liability of the lessee of the premises – Article 6.1.b) of RODO,

– granted consent to the processing of personal data within the scope of obtaining a certificate of financial capacity of the lessee by the Administrator – Article 6(1)(a) of RODO,

– performance of a legal obligation to which the Administrator is subject under tax law and the Accounting Act of 29 September 1994 to keep accounting records – Article 6(1)(c) of RODO,

– performance of legally justified purposes of the Administrator in the form of marketing own products and asserting and defending against claims – Article 6(1)(f) of RODO,

– performance of a legal obligation imposed on the Administrator by law in the scope of verification of the VAT taxpayer status – Article 6(1)(c) of RODO (in case of rental of service premises);

3. for contractors other than those mentioned in point a) and b) above:

– performance of a contract and taking necessary steps prior to entering into a contract with the Administrator – Article 6(1)(b) RODO,

– performance of the data Controller’s legally justified purposes in the form of marketing of its own products and asserting and defending against claims – Article 6(1)(f) of the RODO,

– performance of a legal obligation to which the Administrator is subject under tax law and the Accounting Act of 29 September 1994 with regard to the storage of accounting records – Article 6(1)(c) of the DPA,

– to comply with a legal obligation on the Administrator arising from the law in the scope of verification of VAT taxpayer status – Article 6(1)(c) of the DPA;

4. for potential customers:

– granted consent to the processing of personal data, in particular to send commercial information by electronic means – Article 6(1)(a) RODO,

– to take necessary actions before concluding a contract with the Administrator – Article 6(1)(b) RODO;

5. for persons with whom the Administrator’s staff maintains business and professional contacts:

– fulfilment of the legally justified purposes of the Data Controller in the form of maintaining contacts and correspondence – Article 6(1)(f) RODO;

6. for senders of correspondence:

– fulfilment of the legally justified purposes of the Data Controller in the form of maintaining contacts and conducting correspondence – Article 6 (1) (f) RODO;

7. for complainants:

– performance of a contract and taking necessary actions before entering into a contract with the Administrator – Article 6(1)(b) of the DPA,

– performance of a legal obligation to be borne by the Administrator resulting from the provisions of the Civil Code concerning warranty for defects in goods and warranty for rental – Article 6(1)(c) of the DPA,

– realisation of legally justified purposes of the Administrator in the form of asserting and defending against claims – Article 6(1)(f) of RODO.

3. Recipients of personal data.

The Administrator informs that personal data may be transferred to the following recipients or categories of recipients:

1. Authorised employees or associates of the Administrator providing services on the basis of civil law contracts,

2. General investment contractors and entrepreneurs performing construction works on investments being carried out and completed by the Administrator,

3. VD Serwis spółka z ograniczoną odpowiedzialnością with its registered seat at 44 Gen. J.H. Dąbrowskiego Street, 50-457 Wrocław,

4. Vantage Development S.A. with its registered seat: ul. gen. H. Dąbrowskiego 44, 50-457 Wrocław,

5. VD spółka z ograniczoną odpowiedzialnością with its registered seat: ul. gen. J.H. Dąbrowskiego 44, 50-457 Wrocław,

6. Administrator and supplier of IT systems and hosting services,

7. Companies providing postal and courier services,

8. Companies providing bookkeeping and auditing services,

9. Companies providing archiving and document destruction services,

10. Tax advisors, law firms and notary offices that provide legal services,

11. Administrators and property managers,

12. Insurance companies and insurance agents in the event of concluding a third party liability insurance contract with the lessee,

13. Entrepreneurs providing services of examining the financial capacity of a potential tenant,

14. Enterprises providing electronic signature services in order to conclude a tenancy agreement,

15. Public administration authorities, including the National Tax Administration, the Social Insurance Institution and law enforcement agencies, judicial authorities and bailiffs in cases provided by law.

4. Periods of personal data storage:

1. In the case of customers who have entered into a development agreement with the Administrator, a preliminary agreement, an agreement for the execution of tenant alterations, an agreement for the establishment of separate ownership and sale of a unit or an agreement for the sale of a residential or service unit – for a period of 7 years from the date of conclusion of an agreement for the sale of the last residential or service unit in the development,

2. In case of customers who entered into a residential or commercial lease agreement with the Administrator – for a period of 5 years from the end of the calendar year in which the lease agreement concluded with the Administrator was executed, terminated or expired,

3. In case of other contracting parties – for the period of 5 years from the end of the calendar year in which the agreement concluded with the Administrator was executed, terminated or expired,

4. In the case of potential customers – until you withdraw your consent to the processing of personal data, but no longer than for a period of 2 years from the end of the calendar year in which you gave your consent or submitted an inquiry,

5. In case of persons with whom the Administrator’s staff maintains business relations – until the end of cooperation with the Administrator,

6. In the case of correspondence senders – for 5 years from the end of the calendar year in which the correspondence was received,

7. In case of persons filing complaints – for the period required by the current law until the expiration of the period of limitation of claims.

5. The rights you have in connection with the processing of data:

1. The right to withdraw at any time your consent to the processing of personal data without affecting the legality of the processing carried out before receipt of the statement of withdrawal of consent – applies to personal data processed on the basis of the consent granted – Article 6(1)(a) of the RODO,

2. The right of access to the content of personal data – Article 15 RODO,

3. The right to request rectification of personal data – Article 16 RODO,

4. Right to erasure of personal data (“right to be forgotten”) – Article 17 RODO,

5. Right to request restriction of processing of personal data – Article 18 RODO,

6. Right to portability of personal data, i.e. to receive a set of data in a commonly used machine-readable format – Article 20 RODO – applies to personal data processed on the basis of the consent given – Article 6(1)(a) RODO or for the performance of a contract – Article 6(1)(b) RODO,

7. The right to object to the processing of personal data for the Administrator’s legally justified purposes, including for the purposes of direct marketing carried out on the basis of Article 6(1)(f) RODO – Article 21 RODO,

In order to exercise the above-mentioned rights, please contact us at telephone number: + 48 71 786 00 16, e-mail address: iodo@vantage-sa.pl or by mail to the Administrator’s address.

Consent for the processing of personal data may be withdrawn at any time by sending correspondence by post to the address of the Administrator or by e-mail to: daneosobowe@vantage-sa.pl.

We would like to inform you that you have the right to lodge a complaint to the supervisory authority – President of the Office for Personal Data Protection with its seat at 2 Stawki Street, 00-193 Warsaw.

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